The HIPAA Security Rule requires that all staff of covered entities and business associates receive HIPAA
Security Awareness & Privacy Training. Training records may be requested by the Office for Civil Rights (OCR) during a compliance review or investigation.
Your organization must ensure all new and existing staff take this training.
OCR enforces this requirement in order to safeguard patient privacy and protected health information.
Does your organization have an immediate need to complete HIPAA Security Awareness & Privacy Training for the entire workforce in one all-inclusive session?
We can provide our web-based training as an instructor-led, live webinar complete with Knowledge Checks and a Q&A session. Our training team can arrange this training webinar with a few days’ notice. Contact us today for more details.
Colington Consulting can develop and customize a HIPAA training course specifically for your organization. This includes adding any additional organization specific policies and procedures that need to be covered.
Call us today at (800) 733-6379 or use our online contact form to request more information about organization specific training requirements.
Colington Consulting offers a variety of HIPAA training courses designed to easily and affordably meet annual security and privacy requirements.
President and founder, Jay Hodes, served as the HIPAA Compliance Officer for Fairfax County (VA). He created a county-wide HIPAA training program. Jay collaborates with industry experts in developing comprehensive HIPAA training programs for your entire healthcare or business workforce. Our company has provided numerous training courses online, as instructor led, and by webinar.
At Colington Consulting, we understand the importance of HIPAA compliance. We have a dedicated team with over 60 years of combined experience in law enforcement, regulatory compliance, inspections, and health information privacy.
Our services include onsite and online HIPAA courses that meet all of the legal requirements set forth by the HIPAA Security Rule and the HIPAA Privacy Rule.
The HIPAA Security Rule established federally-mandated standards to protect patients' electronic personal health information (e-PHI) created, received, used, or maintained by a covered entity or business associate.
Aside from the protection requirements created by the rule, it also stipulates that all covered entities and business associates should undergo certain training requirements based on their contact with e-PHI.
Similar to the HIPAA Security Rule, the HIPAA Privacy rule established mandatory standards designed to protect patients' e-PHI and non-electronic PHI. The rules set forth address individuals' health information use and disclosure.
They also set standards for individuals' privacy rights. These standards allow patients to understand and control how their health information is used. Under the HIPAA Privacy Rule, specific training requirements were enacted.
A covered entity includes anyone who provides medical care, offers health insurance, or otherwise handles e-PHI or non-electronic PHI. Examples of covered entities include:
Anyone who works for a covered entity and handles e-PHI or non-electronic PHI should undergo HIPAA training.
Under the HIPAA Privacy Rule, a business associate is defined as a person or entity that performs activities or functions that involve the use of e-PHI or non-electronic PHI on behalf of a covered entity.
It's common for covered entities to outsource certain functions or to use third parties to process certain information. Business associates are entrusted with ensuring they adhere to the laws and regulations when they do so. Examples of business associates include:
All business associates must comply with the HIPAA Privacy Rule and undergo training.
HIPAA Security Training includes topics related to the electronic protection of patient health data. Under the rule, all covered entities and business associates who store or otherwise use e-PHI must have implemented specific security procedures related to data storage.
To ensure that e-PHI is continuously protected, HIPAA Security Rule advises that regular training is held. Topics covered include:
In addition to meeting the standards set forth by the Security Rule, training includes how to handle any discrepancies and who to report them to.
To comply with the HIPAA Privacy Rule, individuals who handle e-PHI and PHI must undergo training that includes:
In addition to understanding PHI and knowing the rules for protecting it, training will cover the impacts that improperly disclosed PHI could have on an organization or patient. By choosing online HIPAA courses for covered associates, you can start immediately.
The topics covered in the HIPAA Security Awareness and Privacy Training for Business Associates meet the standards set forth by the HIPAA Security Rule and the HIPAA Privacy Rule. Training includes:
The HIPAA training for business associates meets all requirements set forth by the regulations governing federal enforcement of HIPAA. You may enroll in our online HIPAA courses or choose a live solution.
Neither the HIPAA Security Rule nor the HIPAA Privacy Rule set specific timelines for training. Instead, the rules indicate that organizations should undergo HIPAA training whenever a new employee joins the business and whenever there is a material change in process or procedures.
In practice, most companies and healthcare organizations provide HIPAA training to new staff members immediately and current staff annually. Training that occurs annually allows staff members to stay up-to-date on any changes that have been made.
It also provides them with a refresher of what they are responsible for and how to handle any discrepancies. There are online HIPAA courses available and customized solutions that can be designed to fit your company.
It's not unusual for covered entities and business associates to encounter an issue of a HIPAA breach. There are four categories that the Department of Health and Human Services' Office for Civil Rights (OCR) uses to assess financial penalties for violations of HIPAA laws and regulations. These include:
Tier 1 violations are the least severe. They may be imposed on a covered entity or business associate that has broken the HIPAA rules but done so as a mistake, usually due to lack of knowledge.
Fines imposed begin at $120 per violation and extend to $60,226 per violation, with an annual maximum penalty of $1,806,757 to the organization.
A tier 2 violation assumes that the covered entity or business associate had reasonable cause to know that a patient data breach may occur. Fines begin at $1,205 per violation, with a maximum of $60,226 per violation. The yearly maximum penalty that may be imposed on the covered entity or business associate is $1,806,757.
Tier 3 violations involve willful neglect. The covered entity or business associate knew about the potential for a breach or realized a breach had occurred and did nothing about it.
The minimum fine imposed per violation is $12,045, while the maximum is $60,226 per violation. The maximum fine that may be imposed on the entity is $1,806,757.
Companies that have allowed breaches to occur and did nothing about them within 30 days are subject to the stiffest fines. Minimum penalties imposed per violation are $60,226, while the maximum penalty per violation is $1,806,757.
Like all other violations, the maximum fine that may be imposed per year on the covered entity or business associate is $1,806,757.
In addition to meeting the requirements of the HIPAA regulations, security training allows workers to understand the impact that a breach in data can have if the rules are not followed.
Aside from the financial impact, data breaches of PHI can lead to a loss of trust from patients who expect covered entities and business associates to protect their data. There is also the potential for medical identity theft.
When a security breach is discovered, the first thing that a HIPAA inspector will ask to see is the records for training within the organization. If the organization can't provide these, or the training program appears lax, the company is more likely to receive steep fines for data breaches.
Thus, regular HIPAA training for staff members can be viewed as a preventative tool to ensure that companies comply with laws and regulations.
As a covered entity or business associate, it is your responsibility to ensure that all staff that handles e-PHI or PHI are properly trained in security and privacy rules. Colington Consulting offers live, instructor-led training and online HIPAA courses to ensure you fulfill your obligations.
We also offer customized training sessions that can be designed to fit your company's specific needs. To learn more, contact us for a free consultation.